7 Reasons Your Church Should Hire a Virtual Assistant

Many pastors, leaders, and staff today are spending a lot of time focusing on administrative tasks. These tasks are shifting their focus from the other major roles that need their attention. Church budgets are also tighter than ever requiring ministries to do more with less. A virtual assistant can provide ministries with the same (or better) quality administrative-support, as would a traditional onsite employee.

Here are some ways a Virtual Assistant can help you sustain and further grow your ministry.

1. A virtual Assistant is cost effective & efficient; saving time and money

  • A virtual assistant can be retained to work on exactly what is needed for however long is needed. The virtual assistant can fit most budgets. 
  • A great advantage is that you don’t need to pay taxes for or create a benefits package for a virtual assistant. Since they are independent contractors, they are solely responsible for their own taxes and benefits. You don’t have to worry about payroll taxes, pensions, vacation, holiday, retirement, or other benefits such as medical insurance etc. It’s more cost effective than hiring a full-time employee.

2. A virtual assistant can cater to your needs in the ministry by doing specific tasks that needs to be completed in a timely manner.

  • There is almost no limit to the type of services a virtual assistant can provide. They can take care of email, answer the phone, manage your calendar, take care of database management, book travel arrangements, conduct research, handle projects, edit your church’s website, and so many more possibilities.

3. Virtual Assistants are dedicated and committed to their quality of work.

  • Virtual Assistants understand the benefits of being very productive and delivering value to their clients. They provide administrative support, which in turn, frees up your time to focus on the undertakings that help advance your ministry. Your virtual assistant will understand your ministry & vision and incorporate that knowledge to each and every assignment.

4. Virtual Assistants offer more sustainable staffing than part-time and temporary employees

  • Part-time employees are staying on staffs for shorter periods of times creating an increase in positional turnover.  Temporary employees can at times fill the gap, but by design, they are temporary.  With a VA, you have a dedicated person commitment to the goals and vision of your ministry without having to deal with positional turnover.  If there is a staffing change, the VA Company bears the burden of training and managing the turnover.  In most cases, VA companies are set up to have primary and secondary VA’s on each account as a backup mechanism such that your church is always supported. Most VAs, see themselves as valued, if needed, long-term team members.

5. Virtual Assistants offer more predictable staffing than volunteers

  • Volunteers are great resource.  Yet, there are some “can’t miss” items that churches should not put in the hands of volunteers.  Volunteers go on vacation, get sick, and change churches.  In most cases, high capacity volunteers have not trained a backup.  With a VA, your “can’t miss” items are more likely not to get missed because the VA Company has been contracted to complete them.

6. Virtual Assistants use their own office supplies and equipment

  • Virtual Assistants have personal equipment such as; computers, printers, faxes and so on to use to provide services to you. You don’t pay for office supplies.

7. Virtual Assistants are easier to hire and fire

  • It can be difficult at times to find the right fit for a church staff. It takes time and energy to read applications, interview, hire, conduct performance reviews, and perform corrective HR actions. Additionally, firing a church employee, especially a member, can be a hassle. Virtual alleviates much of the common HR procedures and practices. Day-to-day management of the virtual assistant is shifted to the virtual assistant company.

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